How To Post Payroll/Labor
The primary reasoning behind posting payroll is to archive old data and free up space. Not posting payroll at least annually can lead to a buildup of data within the system and eventually cause problems due to the size of the folder where the data is stored.
Posting payroll is very simple and should be done either at the beginning of the fiscal year or the standard year.
1. Sign into Management Console.
2. Go to the Employees drop down (top left) and select Post Payroll/Labor
3. A small window will appear. Here is where payroll/ labor is posted, usually posting up the beginning of the last year is best practice but is ultimately left to the customer's needs. The Post Payroll prompt will show what is currently not archived in the "Transactions From" and "Transactions To" listings to assist in deciding where best to start and end archiving or if posting is even necessary.
Posting will archive from the Transaction From date to whatever date is selected. Use the arrows and dates on the calendar to select when the archive should end. Use the "Cut Off" under the to pin point at what time this archive cuts off at. (Be Aware: If the business hours of operation go beyond 12 AM. The date selected will need to be the day after year ends with the time selected for a point in which all employees have clocked out. I.E.: The archive is meant for up to Dec 31st 2022 but the bar closes at 4 AM. The cut off should be set for Jan 1st 2023 at 5 AM.)
4. Once the date and cut off is selected, press post and OK on the Verify Message that pops up. The message will clear and that ends the posting process.
Again posting payroll/ labor keeps a clean file system in the background of the POS system and allows for smoother operations in the long run.
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